Streamlining Attendance, Payroll, and Approvals for Finance Back Offices

ApexFin Services Pvt. Ltd. handled accounting, billing support, and financial operations for multiple internal departments. Accuracy and timeliness were critical, but daily processes relied on manual coordination.

Key operational challenges included:
• Attendance records maintained separately from payroll calculations
• Frequent salary discrepancies due to late entries and manual corrections
• Reimbursement claims submitted without standardized verification
• Approval workflows handled over email or WhatsApp, with no audit trail
• Month-end closures delayed due to data reconciliation issues
• Management lacking real-time visibility into payroll readiness and pending approvals

These issues increased operational risk, employee dissatisfaction, and audit effort.

Karyalay was implemented as a central ERP system to tightly integrate attendance, payroll, and approvals. GPS-based attendance standardized daily attendance records and eliminated manual registers.

Payroll processing was directly linked to verified attendance and leave data, ensuring accurate salary calculations. Reimbursement workflows were structured with defined submission and approval steps, improving transparency and control.

Approval hierarchies were configured for payroll, reimbursements, and documents, creating a clear audit trail. Centralized reports and dashboards provided finance leadership with real-time insights into attendance trends, payroll status, pending approvals, and month-end readiness.

🧾 Accurate payroll processing aligned with verified attendance
📍 Elimination of manual attendance discrepancies
💰 Transparent reimbursement workflows with approvals and records
✅ Audit-ready approval trails for finance operations
⏱️ Faster month-end closures with consolidated data
📊 Real-time finance dashboards for proactive decision-making
🤝 Improved employee trust due to accurate and timely payouts