Improving Candidate Tracking and Follow-Up Control for HR Teams

TalentBridge HR Services was managing multiple hiring requirements for different clients at the same time. Candidate details, interview schedules, and follow-up commitments were tracked through spreadsheets, emails, and personal notes. 📄📧 As hiring volumes increased, recruiters found it difficult to maintain consistent follow-ups and keep all candidate information updated in one place.

Management lacked real-time visibility into open positions, recruiter workloads, and stage-wise candidate progress. Missed follow-ups and delayed updates started impacting candidate experience as well as client satisfaction.

Karyalay was implemented to bring structure and visibility into recruitment operations. Client hiring requirements and candidate details were organized centrally within the CRM. Each recruitment activity—screening, interviews, follow-ups—was converted into clearly defined tasks with assigned owners and timelines. 🧩

Recruiters updated task progress regularly, ensuring accurate tracking of candidate movement across stages. Attendance and activity tracking helped management understand recruiter workload without micromanagement. 📱

Dashboards and reports provided leadership with a real-time view of open positions, pending follow-ups, and team performance.

📌 Clear tracking of candidates across recruitment stages
⏱️ Improved follow-up discipline with structured task assignments
👥 Better visibility into recruiter workloads
📊 Real-time reporting on open roles and hiring progress
🤝 Improved candidate experience through timely communication
🚀 Higher client satisfaction due to organized hiring delivery