All Case Studies
IT Services & Software Development
Centralizing Projects, Teams, Payroll, and Client Management for IT Firms
TechNova Digital Solutions
The Challenge
TechNova Digital Solutions was delivering multiple services including website development, software applications, digital marketing, and ongoing client support. As the company grew, different teams handled different parts of the business, but operations remained fragmented.
Key operational challenges included:
• Client leads, projects, and ongoing work being tracked in separate tools
• No single system to manage websites, software projects, and marketing tasks together
• Attendance and work tracking disconnected from actual project output
• Payroll and reimbursements calculated manually, leading to frequent corrections
• Management relying on spreadsheets and meetings to understand business status
This lack of integration made scaling difficult and increased operational overhead.
Key operational challenges included:
• Client leads, projects, and ongoing work being tracked in separate tools
• No single system to manage websites, software projects, and marketing tasks together
• Attendance and work tracking disconnected from actual project output
• Payroll and reimbursements calculated manually, leading to frequent corrections
• Management relying on spreadsheets and meetings to understand business status
This lack of integration made scaling difficult and increased operational overhead.
The Solution
Karyalay was implemented as a single, unified ERP system to manage the company’s end-to-end operations. All client enquiries and existing customers were organized centrally using the CRM, creating a single source of truth for sales and delivery teams.
Projects such as websites, software applications, and marketing campaigns were structured into tasks and work items, assigned to team members with clear timelines. Employee management and GPS-based attendance provided reliable tracking of team presence across office and field roles.
Payroll processing was aligned with verified attendance data, while reimbursement workflows were introduced for travel and client visits. Documents, approvals, and internal records were centralized, and management dashboards provided leadership with real-time visibility into projects, workforce, and financial readiness.
Projects such as websites, software applications, and marketing campaigns were structured into tasks and work items, assigned to team members with clear timelines. Employee management and GPS-based attendance provided reliable tracking of team presence across office and field roles.
Payroll processing was aligned with verified attendance data, while reimbursement workflows were introduced for travel and client visits. Documents, approvals, and internal records were centralized, and management dashboards provided leadership with real-time visibility into projects, workforce, and financial readiness.
Modules Used
CRM
Employee Management
GPS Attendance
Task & Project Management
Payroll & Salary
Reimbursements
Documents & Approvals
Management Reports & Dashboards
The Results
🧩 Unified client and project management across IT, web, and marketing services
👥 Clear employee accountability linked to task and project execution
📍 Accurate attendance tracking integrated with daily operations
💰 Error-free payroll processing aligned with attendance and approvals
🚗 Controlled reimbursements with structured approval workflows
📊 Real-time management visibility into projects, teams, and operations
🚀 Scalable operations without adding management overhead
👥 Clear employee accountability linked to task and project execution
📍 Accurate attendance tracking integrated with daily operations
💰 Error-free payroll processing aligned with attendance and approvals
🚗 Controlled reimbursements with structured approval workflows
📊 Real-time management visibility into projects, teams, and operations
🚀 Scalable operations without adding management overhead
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